Articles on Writing Resumes, Careers
Getting Hired, & Job Searching

With unemployment reaching record highs, many job seekers feel lucky to receive any job offer. But whether the compensation is too low, the location is inconvenient or the job isn't the right fit, sometimes you just need to say, "No thanks."

In a stress-filled job search, it's tempting to verbally turn down an offer and skip writing a letter, but it's more professional to write a formal letter to decline the offer. Keep these four tips in mind as you write your letter:

Be Prompt.

As soon as you've made your decision, call the hiring manager and write your letter declining the offer. The company will need to offer the position to someone else, and you don't want to hold up the process.

Be Courteous.

Your letter should be professional and courteous. You may be turning down this position, but you might want to be considered for future opportunities. Savvy job seekers use every possible chance to network, so thank each person with whom you interviewed and wish them and their company continued success.

Be Diplomatic.

If you've received another, more generous offer, avoid mentioning the details of the position you're accepting. Let the hiring manager know that you were impressed by the company and carefully considered the offer, but you are accepting a position that better suits your career objectives.

Be Concise.

This is not the place to tout your credentials and career accomplishments. The company already realizes your value, so keep your letter short and sweet.